If you've ever managed a corporate event in the Philippines, you know the drill: a printed guest list, a highlighter, three people hunched over a table at the entrance, a queue that stretches to the lobby, and someone shouting "is your name under the company or your personal name?" for the hundredth time.
There's a better way. Strong Media Corp built EventScan Pro — our own QR code event check-in platform — to replace the entire paper process with something faster, more accurate, and built for how Philippine corporate events actually run.
What this covers: Exactly how EventScan Pro works, what each feature does, which events it's built for, what it costs, and how to get set up for your next event.
How EventScan Pro Works
The system runs in three stages: before the event (sign-up + guest setup), on the day (scanning), and after (reports). No app install required at any stage — everything runs in the browser.
Sign Up & Get Your Access Code
Enter your company name and email on the service page. Your personal access code lands in your inbox immediately — no calls, no waiting. That code is how you log in to the system from any device.
Create Your Event & Upload Your Guest List
Log in, create your event (name, date, time, venue), and either upload a guest list CSV or turn on walk-in mode for open-registration events. The system generates a unique QR code for every guest automatically.
One Click Sends Every Guest Their QR Invite
Each guest receives a branded email invitation with the event details, a Google Maps venue link, an RSVP button, and their personal QR check-in pass. The email goes out via our mail server — no extra setup on your end.
Scan at the Door — Any Smartphone
On event day, your registration staff open the scanner on any smartphone. Point at a guest's QR code — confirmed in under one second, with sound and vibration feedback. VIP guests are flagged automatically on the screen so your team knows to treat them right.
Watch Arrivals Live on the Dashboard
A live attendance dashboard shows the running count, attendance percentage, and a real-time feed of every scan as it happens. Your event manager and your client can both monitor it from wherever they are — no need to radio the door every ten minutes.
Post-Event Reports — Attendance & Feedback
After the event, EventScan Pro sends you a full attendance report (checked in, no-shows, RSVP vs actual, first and last arrival times, peak hour) and an Experience Feedback Report with guest ratings broken down by segment. Both land in your inbox, print-ready for stakeholder review.
What the Feedback System Captures
The feedback module is separate from check-in but runs on the same platform. After the event ends, the system automatically emails a feedback form to every guest who checked in. Results are compiled into a styled report that's emailed directly to you — and looks good enough to forward to your client or present to your board.
What Events Is It Built For?
EventScan Pro works for any event with a pre-registered guest list — or where you expect walk-ins you want to capture. It handles up to 250 guests per event on the current plans.
Paper List vs. EventScan Pro: Side by Side
| Feature | Paper List | EventScan Pro |
|---|---|---|
| Check-in speed | 20–40 seconds per guest | Under 1 second per scan |
| Real-time attendance count | ✗ Manual tally only | ✓ Live dashboard, any device |
| Duplicate / gate-crash prevention | ✗ Easy to slip through | ✓ Each QR code single-use |
| VIP flagging at the door | ✗ Hope your staff remembers | ✓ Highlighted on scan result |
| Walk-in registration | ✗ Manual add to list | ✓ Self-registration link or on-site |
| Post-event attendance report | ✗ Requires manual counting | ✓ Auto-emailed with full stats |
| Guest feedback collection | ✗ Paper forms, low return rate | ✓ Auto-sent email report |
| Setup required | Print, sort, bring to venue | Sign up, upload CSV, done |
How Much Does It Cost?
EventScan Pro is priced per event — one flat fee, everything included. No monthly subscription, no hidden charges. You pay only when you run an event, so it goes on the client's invoice as a line item instead of sitting on your overheads between jobs.
It is free to use for up to 15 guests on every event — the whole product, not a trial, on as many events as you like. Enough to run a real workshop or a board dinner without paying anything, and enough to test it on a live door before you commit.
Free — up to 15 guests per event, as many events as you like. Invites, QR check-in, live board, feedback and the client report. Carries our logo on guest screens.
₱1,500 (≈ US$27 · €25) — up to 50 guests. Your branding only, our logo comes off. For the smaller real job — dinners, workshops.
₱5,000 (≈ US$89 · €79) — up to 100 guests. Every feature: walk-ins, live board, feedback, raffle, printable backup list, unlimited staff scanning, full report and data export.
₱10,000 (≈ US$175 · €159) — up to 250 guests. Everything above, plus priority support on event day and we help you set the event up.
If Strong Media Corp is also managing your event end-to-end — venue, program, AV, production — EventScan Pro is typically included as part of the overall package. See our full corporate event cost guide for what a managed event includes.
Running a Large Event? 500 to 1,000+ Guests
Big events fail at the door, not in the spreadsheet. A thousand guests arriving inside a 45-minute window is the moment a paper list collapses — and it is exactly what QR check-in is built for. The system runs the same at 1,000 pax as it does at 50: every guest still gets a unique pass, and any number of staff phones can scan at once, all sharing one live count.
Three things matter at that scale:
- Enough lanes. Plan roughly one scanning phone per 150–200 guests arriving in the peak window. There is no per-device charge, so more lanes cost nothing but staff.
- Self-registration instead of a mass email. For very large lists, sharing one registration link is faster and more reliable than emailing a thousand individual passes — guests register themselves and get their QR instantly.
- A dry run. Test multiple phones scanning at once before event day, so your team already knows the flow.
What it costs at that size: up to 500 guests is from ₱18,000 (₱36 a guest) and up to 1,000 is from ₱30,000 (₱30 a guest), both run by you. If you would rather we worked the door, trained on-site registration staff with their own phones are ₱5,000 each.
If you would rather not run it yourself, Strong Media Corp can manage the whole thing: event build, branding, testing and a dry run, guest passes generated and distributed, on-site registration staff with their own phones, and event-day management with a post-event report. Get a managed quote →
If You Charge For Entry
Guests can pay you directly — your own GCash, bank account or payment link. We take 0% of what they pay and never hold your money; on ₱100,000 of tickets you receive ₱100,000. A ticketed show is one fixed price by how many tickets you sell — from ₱2,500 for up to 50 to ₱45,000 for up to 1,000 — with no fees added to your buyers' tickets.
Beyond the Door: Tables, Raffles & Certificates
Check-in is the entry point, but the same scan can carry the rest of the guest experience:
- Table & seat assignments. Add a table to each guest and it appears on their pass and on the scanner when they arrive — so staff can direct people to their seat instantly instead of hunting a seating chart. Essential for galas, awards nights and formal dinners.
- Raffle draws from checked-in guests only. Draw a winner live from the people actually in the room — no more names in a fishbowl for guests who never showed up.
- Certificates of attendance. Generate a branded certificate for every guest who checked in, ready to print or send as PDF. Useful for seminars, trainings and CPD sessions where proof of attendance is the point.
- Meal and gift checkpoints. Separate scan stations so each guest claims their meal or gift bag once.
Frequently Asked Questions
Do guests need to install anything?
What if a guest shows up without their QR code?
Can walk-in guests register on the day?
Can my client monitor check-in live from outside the venue?
What does the post-event attendance report include?
Can the guest invite email be branded to our company?
Ready to Use EventScan Pro?
Sign up on our service page, get your access code by email, and you can have your first event set up and QR invites sent to guests within the same day. No long onboarding, no calls required.
If you'd prefer us to handle setup and run the check-in on the day as part of your full event production, we do that too. Strong Media Corp has been managing corporate events in Metro Manila since 2003 — EventScan Pro is just one part of what we bring to your event.