If you've ever managed a corporate event in the Philippines, you know the drill: a printed guest list, a highlighter, three people hunched over a table at the entrance, a queue that stretches to the lobby, and someone shouting "is your name under the company or your personal name?" for the hundredth time.
There's a better way. Strong Media Corp built EventScan Pro — our own QR code event check-in platform — to replace the entire paper process with something faster, more accurate, and built for how Philippine corporate events actually run.
What this covers: Exactly how EventScan Pro works, what each feature does, which events it's built for, what it costs, and how to get set up for your next event.
How EventScan Pro Works
The system runs in three stages: before the event (sign-up + guest setup), on the day (scanning), and after (reports). No app install required at any stage — everything runs in the browser.
Sign Up & Get Your Access Code
Enter your company name and email on the service page. Your personal access code lands in your inbox immediately — no calls, no waiting. That code is how you log in to the system from any device.
Create Your Event & Upload Your Guest List
Log in, create your event (name, date, time, venue), and either upload a guest list CSV or turn on walk-in mode for open-registration events. The system generates a unique QR code for every guest automatically.
One Click Sends Every Guest Their QR Invite
Each guest receives a branded email invitation with the event details, a Google Maps venue link, an RSVP button, and their personal QR check-in pass. The email goes out via our mail server — no extra setup on your end.
Scan at the Door — Any Smartphone
On event day, your registration staff open the scanner on any smartphone. Point at a guest's QR code — confirmed in under one second, with sound and vibration feedback. VIP guests are flagged automatically on the screen so your team knows to treat them right.
Watch Arrivals Live on the Dashboard
A live attendance dashboard shows the running count, attendance percentage, and a real-time feed of every scan as it happens. Your event manager and your client can both monitor it from wherever they are — no need to radio the door every ten minutes.
Post-Event Reports — Attendance & Feedback
After the event, EventScan Pro sends you a full attendance report (checked in, no-shows, RSVP vs actual, first and last arrival times, peak hour) and an Experience Feedback Report with guest ratings broken down by segment. Both land in your inbox, print-ready for stakeholder review.
What the Feedback System Captures
The feedback module is separate from check-in but runs on the same platform. After the event ends, the system automatically emails a feedback form to every guest who checked in. Results are compiled into a styled report that's emailed directly to you — and looks good enough to forward to your client or present to your board.
What Events Is It Built For?
EventScan Pro works for any event with a pre-registered guest list — or where you expect walk-ins you want to capture. It handles up to 250 guests per event on the current plans.
Paper List vs. EventScan Pro: Side by Side
| Feature | Paper List | EventScan Pro |
|---|---|---|
| Check-in speed | 20–40 seconds per guest | Under 1 second per scan |
| Real-time attendance count | ✗ Manual tally only | ✓ Live dashboard, any device |
| Duplicate / gate-crash prevention | ✗ Easy to slip through | ✓ Each QR code single-use |
| VIP flagging at the door | ✗ Hope your staff remembers | ✓ Highlighted on scan result |
| Walk-in registration | ✗ Manual add to list | ✓ Self-registration link or on-site |
| Post-event attendance report | ✗ Requires manual counting | ✓ Auto-emailed with full stats |
| Guest feedback collection | ✗ Paper forms, low return rate | ✓ Auto-sent email report |
| Setup required | Print, sort, bring to venue | Sign up, upload CSV, done |
How Much Does It Cost?
EventScan Pro is priced per event — one flat fee, everything included. No monthly subscription, no hidden charges. You pay only when you run an event.
₱5,000 — up to 100 guests. Guest list import, QR invite emails, live scanning, real-time dashboard, scan log export.
₱10,000 — up to 250 guests. Everything above plus walk-in self-registration link, duplicate ticket prevention, and priority support on event day.
If Strong Media Corp is also managing your event end-to-end — venue, program, AV, production — EventScan Pro is typically included as part of the overall package. See our full corporate event cost guide for what a managed event includes.
Frequently Asked Questions
Do guests need to install anything?
What if a guest shows up without their QR code?
Can walk-in guests register on the day?
Can my client monitor check-in live from outside the venue?
What does the post-event attendance report include?
Can the guest invite email be branded to our company?
Ready to Use EventScan Pro?
Sign up on our service page, get your access code by email, and you can have your first event set up and QR invites sent to guests within the same day. No long onboarding, no calls required.
If you'd prefer us to handle setup and run the check-in on the day as part of your full event production, we do that too. Strong Media Corp has been managing corporate events in Metro Manila since 2003 — EventScan Pro is just one part of what we bring to your event.